What defines a "change order" in contract management?

A "change order" in contract management is defined as a written order signed by the Contracting Officer. This formalization is crucial as it provides a clear, documented change to the terms of an existing contract. It typically outlines alterations to the scope of work, amendments to the schedule, and adjustments to the contract price, ensuring that all parties have a mutual understanding of the revised terms.

The significance of a written order lies in its ability to provide legal protection for both the contractor and the agency, creating a record that can be referenced in the case of disputes or misunderstandings. This formal documentation is necessary to maintain compliance with the requirements established in federal contracting standards.

In contrast, informal adjustments or verbal agreements lack the legal standing and clarity that a written change order provides. Proposals for changes, while potentially leading to formal change orders, do not constitute an official alteration to the contract until approved and documented through a signed order.