In what scenario would the COR typically document inspections and acceptance?

The correct answer is based on the standard practices within contract management and the responsibilities of a Contracting Officer's Representative (COR). The COR is responsible for ensuring that the services or supplies outlined in the contract meet the specified requirements and quality standards upon delivery.

Documenting inspections and acceptance at the time of delivery is a crucial part of this responsibility. It validates that what has been received aligns with the contract specifications, allowing for any discrepancies or issues to be addressed immediately. By documenting these inspections, the COR maintains a clear record that can be used for future reference, should any disputes arise regarding the quality or compliance of the deliverables.

In contrast, the other scenarios described do not align with the typical timing for inspections and acceptance documentation. While a contractor's request for an inspection may initiate a discussion about acceptance, it does not dictate the formal process of acceptance. The contract negotiation phase is primarily focused on establishing the terms rather than documenting acceptance. Lastly, documenting acceptance after payment is made is contrary to the principles of contract oversight, where acceptance should precede or coincide with payment to ensure that contractual obligations have been fulfilled satisfactorily.