How is a Contracting Officer Representative officially appointed?

The correct method of officially appointing a Contracting Officer Representative is through a designation letter from the contracting officer. This formal appointment process is crucial because it establishes the authority and responsibilities of the COR within the framework of federal contracting. The designation letter outlines the scope of the COR's duties, the limits of their authority, and who they report to, ensuring that there is a clear and documented understanding of the role.

Using a designation letter provides a legal foundation for the appointment, ensuring compliance with regulatory requirements and solidifying the relationship between the contractor, the contracting officer, and the COR. This formal documentation is essential for accountability and maintaining the integrity of the contracting process. Verbal agreements, direct requests from contractors, or decisions made by government committees do not provide the necessary formal structure and clarity required for such important oversight roles in federal contracting.